2010 gold Glove Winners

Outlook 2010 Mail How To - Managing Multiple Mail Accounts In Outlook 2010

Outlook 2010 is able to deal with all your email accounts. This offers you a single interface to manage all your messages. It takes two things to make this happen. The first is having quality instructions for how to configure Outlook for Gmail or whichever email systems you are using. Unfortunately, I do not have sufficient space here to detail how that works. The link at the end of this article will take you to a site that does contain all the information on setting up a Microsoft Outlook 2010 Webmail connection.

The following aspect is knowing how to manage the assorted accounts as soon as you have them configured. This post covers those basics.

When you Receive Messages

You will be able to receive messages from various different types of accounts. Outlook 2010 automatically checks every email account for you, based on the options in your Send/Receive groups. Messages end up in assorted spots based on the kind of email protocol they use. Normally, messages from Gmail and Hotmail accounts will end up in their own mail folders, while messages from other types of accounts get placed in the Inbox.

So how do you know which messages belong with which accounts? The messages that get placed in their own unique group of folders aren't hard to figure out. For other types of accounts, if you can't tell just by looking, you can look at the To: field of the message. The email address that the message was meant for will appear here.

When You Send Messages

When sending messages, you manage which account Outlook 2010 makes use of. Outlook always has a default account for sending mail, however you can command Outlook to use a different account like this:

• If you are replying to a message, Outlook uses the same account as the message by default. But you can always tell Outlook to send the reply using a different account.
• When you forward a message, Outlook handles it the same way as a reply.
• When you create a new message, Outlook uses the default account unless you tell it different.

Wondering how to tell Outlook to use a different account? You do it when you are working in the message window. Look for the "From" button next to the "Send" button (this only appears if you have more than one account set up). Click "From" and select the account you want to use.

Set the Default Email Account

If you want to change Outlook's default account, here's what you have to do:

1. In the Ribbon, click the "File" tab.

2. In the menu that appears, click "Info" to display the "Account Information" screen.

3. Click the "Account Settings" button and select "Account Settings..." in the menu that appears. This opens the Account Settings dialog box to the E-mail tabbed page.

4. In the box that lists your accounts, select the default account you want.

5. If the account isn't already the default account, the Set as Default option (look above the box containing the email accounts) should now be clickable. Click "Set as Default" to change the default account.

6. Click "Close" to return to the Outlook window.

You now have the fundamental information needed to work with multiple Outlook 2010 mail accounts. All you need is high-quality instructions for connecting accounts to Outlook 2010. You'll find them at: Microsoft Outlook Webmail
Britt Turner wins the Golden Gloves

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